developing materials | Up Front Communication

Editing Heavily

May 5, 2014 Posted by sergy@upfrontco.com Presenting Comments Off

It is hard to chop content out of your presentation. You worked on it, you had a vision of where you wanted to go and how you would go about getting there. You filled that presentation chock full of ideas. It was loaded with stuff that you wanted to share with your audience. You crafted your presentation slides to go with the speech portion, and thoughtfully provided all your information on the slides, too, so that people could download the slides and print up your notes, thereby having a great handout.

But we’re going to chop that presentation. We’re going to go in there with a chainsaw and mercilessly hack out everything that is not absolutely necessary so that you – the star of the show – can actually shine. Time to prune down the material you are covering and get rid of 80% of the stuff on those slides.

Top presenters have the ability to make their presentations sound like free-flowing conversations. In order to do this, you need to give yourself space to speak freely, off script, and have your presentation slides be open to digression as opposed to locking in your path with a series of bullet points. This means editing out what isn’t necessary to your point. Sometimes that means editing with a very heavy hand.

If you are finding it necessary to pare down a presentation – maybe even deleting entire sections or topics – and are baulking because of all the work you put in, ask yourself: can I spin this into a new presentation? (Hint: the answer is almost always yes!) I love this question. It does two things right out of the gate:

1) it gives you to permission to edit away to your heart’s desire because you won’t be “losing work,” and

2) it lets you get even more done because you’ve taken what you thought would be a single presentation and then expanded it to create two or more new presentations.

Give your brain space to converse naturally during your presentations; for that you need time, and to ensure you have that time you’ll probably need to edit quite a bit out of your presentation. Don’t be afraid of throwing away good content and good work, though; if there’s gold in them hills, mine it to create more great presentations!

Off the Introspective Cuff

Sep 27, 2013 Posted by sergy@upfrontco.com Connecting Comments Off

One of the keys to being able to ramble out a good, solid off-the-cuff or spontaneous speech is introspection – and lots of it.

The purpose behind this introspection isn’t to indulge in endless navel-gazing. That’s what Facebook and Instagram are for. This self-reflection is to develop an acute awareness of your values, your personal drivers, and your thoughts on life, the universe, and everything.*

When making spontaneous speeches, we need to rely on tidbits of information that we hold in our head. There isn’t time to ponder and compose an answer, and we may be lacking data critical to making an informed argument. We can, however, always give our opinion on matters. This is where the introspection comes in: if we spend time thinking about how our own brain works, we can address subjects from a personal angle. This may not result in a speech with heavy hitting evidence and data to back up your opinion, but it will result in something (relatively) thoughtful. You can speak to how you think about the topic or situation, about what affects your views and opinions, about how it relates to your own context. And – prize of prize – you can do so with sincerity because you are ultimately revealing a part of yourself to your audience, and you take the time to think about yourself and your context.

Speaking is about sharing. We don’t always have the luxury of being able to share facts, but we can always share a piece of ourselves. But in order to share ourselves, we must understand ourselves first.

*42.

Interest

Sep 18, 2013 Posted by sergy@upfrontco.com Charisma Comments Off

If you want to be interesting, you must be interested.

Be interested in everything; be interested in current events, in culture, in daily life. Be interested in new ways of doing things, in activities you’ve never tried, in subjects you don’t know much about.

Definitely be interested in the people you are talking to. The more interested you are about them – the more questions you ask them and the more opportunity you give them to tell their story – the more interested they’ll be in you. They’ll wonder why it is that you are so interested in them, why you are giving them the precious gift of time and attention. They’ll start to wonder about you, ask you questions in turn, and remember you in greater detail.

The key is to make this interest genuine. It may seem next to impossible to display real interest in something you find really dull, but usually there is at least a silver thread of fascination in just about any topic. If you find yourself having difficulty finding a subject interesting, drill down into it and find some way that it affects you on a personal level. If the person you are talking to is desperately boring, ask them questions and then ask more questions for every answer until they reveal some odd or delightful nugget. The fact that the interesting nugget is unexpected will make it even more interesting. If you are having trouble finding some glimmer of interest in that person, you either haven’t asked enough questions or you aren’t really listening to them. We humans are an odd bunch, which means endless opportunity for fascination if you are willing to look hard enough.

Approach just about everything you encounter with open curiosity. The interest-rebound effect that it has on you is due to the fact that it expands your worldview, increases the breadth of subjects you can converse about, and encourages others to be interested as well.

The added advantage, of course, is that it also makes life a whole lot more fun.

Conference Terror #2: Searching for your stage

Jul 22, 2013 Posted by sergy@upfrontco.com Presenting 1 comment

There is a very obvious barrier to presenting at a conference, and it is the one that is usually thrown in my face when I first suggest getting on the conference circuit:

I don’t know what conferences I could present at.

This statement is usually butted up against it corollary:

I’m not qualified/good enough/experienced enough to speak at my industry’s conferences.

The first excuse is one of ignorance, which is a terrible reason to never speak at conferences. It is remarkably easy to find conferences with a bit of internet searching. The second excuse is one of authority. It’s easy to consider all the hottentots that show up at your profession’s or industry’s conferences and then assume that they would have nothing to learn from you.

We’ll deal with excuse #2 first: to get on the conference circuit, you need to realize two things:

1) You have some kind of knowledge or ability that others in your field do not, regardless of your position. No one is an expert in everything. No one has “done it all.” The people who rise to the upper ranks of their field understand this, and they attend conference sessions to fill gaps in their own knowledge or ideas base. Don’t assume you don’t have an idea, or an application, or a story that would interest the CEO from the company across the street. Really good managers understand that people ranked under them have knowledge they don’t, and those managers seek to learn from those people. Really good employees understand that their experience and knowledge has value, and seek to share it with those above and below them in the industry hierarchy.

2) You don’t have to present at conference specifically related to your field of work. Maybe you have valuable knowledge that can be applied to other industries. Maybe your work as a front-line process engineer would be hugely interesting to the people attending a conference targeted at managers in the oil industry. Maybe your work as an early childhood educator can be applied at conference for public librarians. Maybe your knowledge of viral internet marketing would be of interest to the registered dieticians at a health conference. Hell, maybe there’s a conference out there specifically for enthusiasts of wool carding and knitting, and you want to share your tips for dyeing wool and yarn. My first presentations weren’t even remotely related to my professional work – I spoke at comiccon-type geek conferences about sci-fi and fantasy pop culture. It was a great way to get my feet wet, and I still look for similar opportunities.

The lesson is remarkably cliche: think outside the box. Or more accurately, think outside your box. Whatever protective walls you’ve constructed around yourself need to come down. You have so much to contribute in so many different areas. Start creating lists of what you know, what you enjoy, and what you like babbling to your friends and colleagues about. You’ll discover oodles of ideas and thoughts you can, should, and need to share with others.

Now with that in mind, let’s look at excuse #1: I don’t know of any conferences.

I’ve got three words for you: look it up.

You are reading this blog post online. You have access to an internet search engine. Start looking for conferences.

To give yourself some framework for the search, think of the most important factors regarding choosing a conference. For most people, the main factors is the physical location of the conference and its audience.

Physical location is usually relevant because most of us have limited funds with which to attend conferences. While speakers often don’t have to pay registration fees for the conference itself (though not always), travel costs quickly mount up. If you are paying out of your own pocket or will only receive limited funding from your employer, location can be a pretty big deciding factor. When I’m looking for new audiences or speaking opportunities, I usually assume I’m responsible for all costs and restrict my search to places that I can get to cheaply. So, I’ll often start with searches like this:

Edmonton conference 2013

Alberta conference 2013

This will show me what conferences have taken place in my city and province in the past year. Once I know what conferences have happened in these locations, I can start looking at whether or not they would be a good fit for my skillset and when/where they’ll be happening again in the future.

If you know your target audience (managers, engineers, women, pet owners, knitters), you can search for conferences according to interest and not industry. This matters because it will allow you to look for conferences outside your industry but still related to your area of knowledge. You’ll get a more targeted list of conferences than if you just look up conferences according to location. So if I thought that I could give a really great talk to business people or educators about public speaking skills, I could look up:

Business conference

Education conference

These searches can turn up conferences located on the other side of the globe. This isn’t a problem if your travel budget is unlimited, but if you aren’t working with bags of money, add in some geographic indicators to your search:

Education conference Alberta

Education conference Canada

Based on these types of searches, geographic and interest, you should come up with a fair number of results. Take some time and look through those results. Make a cup of tea, cosy up to your computer, and start clicking on any search engine hit that seems even remotely relevant or interesting and ask yourself the following question:

Can I come up with something to share or say that would interest these people?

All you are doing right now is hunting for ideas. Don’t limit yourself by worrying about whether the ideas are good or bad or whether you have the “right” to speak at such a conference. Jot down any and every idea for conference talks that come to mind. Explore the conference websites, check out past schedules, see what other people have presented about. Have fun with it. Excuse #2 is invalid, and you are currently working past Excuse #1.

Next up: creating your pitch

Conference Terror part 1: Permission

May 20, 2013 Posted by sergy@upfrontco.com Presenting Comments Off

Note: I haven’t decided how many instalments of this topic I’m going to do, but I do know that there’s a part 2 and 3 on the way…

Finding a venue to broadcast your message is easy; what’s scary is actually doing it. There are lots of ways you can practice speaking in front of groups or talking with people you don’t know. You can take responsibility for reporting current project activity at the next meeting at work. You can host a party where people outside of your social circle are invited (think baby shower, or a potluck for members of your sports club and their families). You can take on training initiatives for new hires. You can join Toastmasters and regularly practice in front of a bunch of people with similar speaking goals.

These are all good steps – they’ll ease you into the world of addressing a group or holding court. There comes a point, though, where these settings are no longer enough. Skill improvement requires constant challenge, and when you get comfortable in one setting it’s a signal to up the ante or change the setting.

A favourite challenge I issue to both myself and my clients is to find conferences or similar events and apply to speak at them. There thousands of these opportunities out there for every industry, every profession, every conceivable topic or crowd or interest or milieu. There are events happening in your hometown, or at least within an easy drive. There are events happening in places you always wanted to visit, giving you a good reason for a spot of travel. There are events that you’ve wanted to attend for your own reasons, and presenting at them can often result in a special registration price, or compensation for travel, or an honorarium. There are piles of reasons to give conference presentations a try.

So why is it so hard to convince people to do it? Because the emotional risk of applying for and speaking at a conference is much higher than it is at work, or Toastmasters, or the backyard potluck. When you apply to be a conference speaker, you need to invest time in creating a presentation and then submitting that presentation to the organizers for acceptance or rejection. If accepted, you are again faced with in front of a crowd, this time under some mantle of expertise, and the risk of rejection is again there. The crowd might love what you have to say. They might want to gut you alive. When faced with this kind of risk, our knee-jerk reaction is to assume the latter and run screaming for the hills. Most people loathe rejection and we avoid it like the plague. Applying to speak at events means we need to suppress our lizard brain that tells us to hide under the nearest rock.

When convincing my clients to apply for conferences, I often come up against a very interesting wall: the need to get permission from their boss. This is a risk-mitigation behavior: if my boss says yes, than someone else is deeming me as being smart or good enough to do this. It gives permission; not just permission to attend this event on company time or permission to spend company funds on travel, but permission to speak. Someone else thinks I’m worthy. If they don’t, then I can blame them for not letting me try. Behold the lessening of risk and dodging of emotional responsibility! By asking permission of an authority figure, we take the onus and emotional risk away from ourselves and place it elsewhere. It’s not me, it’s them.

To hell with permission, I say.

Why does your boss have authority over your voice? Why let a manager tell you that you have nothing to say?

So your boss won’t give you the time to present? Take vacation days. You aren’t permitted to speak at a professional event because you can’t be a representative of your company? Strip your company out of the presentation. You don’t have anything to say about work? Then find an event completely unrelated to work. I got my start speaking by presenting at nerd conferences about topics like video game soundtracks and the different manifestations of deus ex machina in sci-fi TV series. I was interested, so I spoke. I can usually find one or two events my clients could apply for in a 15 minute Google search.

It’s when those events are found that the real issue comes up. It flicks across their eyes – fear, apprehension, the certainty that they aren’t worthy of speaking about that topic at that event. I sympathize; those are feelings I still experience myself.

At some point, you have to stare those feelings down and say to hell with it. To hell with permission. You don’t need permission, you need to speak. And if you look outside yourself for that permission, you might never find it. So dig deep. Admit that you have something to say, and know that there are people who want to hear you say it. Then put it out there. Find the events, create your proposal, and send the email. The worst that can happen is that they say no, and if that happens you can take that proposal, tweak it a little, and throw it at the next event and the next event and the next. Submitting those applications require permission from nobody but yourself.

Hugh Macleod illustrates the problem and solution beautifully:

Next time: From permission to application

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